How to Train Others at Work Without Feeling Like an Imposter
Posted: 4 August 2025 at 11:33 am | Author: CAW Business School
Being asked to train someone at work can feel like a compliment, but also a daunting task, especially if you have little coaching experience or don’t hold any formal teaching qualifications. You know your job, you do it well, but when you’re suddenly expected to explain it, structure it, and keep someone engaged… the doubt can creep in fast. You might find yourself thinking, “What if I get it wrong?” or “I’ve never taught before. Who am I to do this?”
The truth is, most people who train others in the workplace aren’t trained as teachers or don’t yet hold a formal teaching qualification. They’ve simply learned how to do their job well, and are now expected to pass it on. However, being good at something doesn’t automatically mean you know how to teach it. That’s a different skill altogether and it’s completely normal to feel unsure at first.
Here’s some advice for how to get started when training others in the workplace:
Shift your mindset: you don’t have to be a perfect teacher to be helpful
Feeling like an imposter often comes from the belief that you should have all the answers. But training isn’t about being the expert on everything – it’s about helping someone else understand what you already know. You only need to be one step ahead of the person you’re teaching. Instead of focusing on what you don’t know, focus on what they do need and how you can make that learning journey easier.
Start with the learner, not the content
It’s tempting to launch into everything you know about a topic, but effective training begins with understanding where your learner is starting from. Are they brand new to the task, or do they just need help with one part? Are they visual learners? Do they prefer to watch, do, or ask questions? Taking five minutes to ask what they already know and how they like to learn makes a big difference in how well your training will land.
Break things down into manageable steps
Even simple tasks can feel overwhelming when they’re poorly explained. Think of training like storytelling: what’s the beginning, middle, and end? What does someone need to know first before the next step makes sense? Walk them through the process one clear step at a time, and allow space for questions or clarification. Slowing down will speed up their understanding in the long run.
Let them try – and be ready to coach, not correct
Learning by doing is one of the most effective ways for people to gain confidence. Once you’ve demonstrated a task, give them the chance to try it for themselves. Don’t hover or jump in unless needed – just observe and support. If they make a mistake, treat it as part of the learning process, not a failure. Mistakes are valuable teaching moments, especially when handled calmly and constructively.
Use structure to build your own confidence
Imposter syndrome thrives in chaos. If you find yourself rambling, going off-track, or worrying about how you’re coming across, it might be because you’re working without a plan. Creating a simple session outline with a clear goal, a few main points, and a rough time estimate helps you feel more prepared and in control. It also signals to your learner that their time is being used purposefully.
Ask for feedback and reflect on what worked
After each session, take a moment to reflect: What went well? What felt clunky? What did your learner respond to? You can also ask them directly how it went. Most people are more than happy to give constructive feedback, especially when they know you’re still learning too. Over time, this process helps you build confidence and improve your delivery with each new learner.
Consider building your teaching skills further with formal training in education – City & Guilds Level 3 Award in Education and Training
If you find yourself doing more training, mentoring or onboarding at work – or you’re thinking of moving into a role that involves more of it – you might find it useful to develop your skills formally. Taking an education course such as the City & Guilds Level 3 Award in Education and Training is a popular choice for many people in this position.
This nationally recognised, introductory teaching qualification is designed for those who train, or wish to train, others in practical settings, not just in traditional classrooms. Whether you’re looking to move into full-time training role or simply enhance your ability to mentor and educate others, this course will equip you with the confidence and expertise to deliver engaging and effective teaching.
Why choose this course?
- Tailored to your teaching goals Gain essential teaching and assessment skills with a course suited to your experience and career goals.
- Online learning All your course materials, support and assessment will be provided online, allowing you to fit training around your other commitments.
- Recognised teaching qualification Open doors to teaching roles in colleges and private training providers.
- No teaching experience required You don’t need to be in a teaching role to enrol, making this the perfect way to explore a career in education.
- Practical and engaging Learn how to plan lessons, assess learners, and create inspiring training sessions.
Explore the Level 3 Award in Education and Training here.
With a bit of guidance, training others can go from feeling daunting to becoming one of the most rewarding parts of your job. You already have the knowledge, so now you just need the tools and formal teaching qualification to share it well.